JANUARY 2024 – PRESENT
Microsoft 365
Overview
Microsoft 365, formerly Microsoft Office, is a series of innovative applications to help you achieve more. It includes OneDrive, Outlook, Word, Excel, and PowerPoint.
The Patterson Foundation uses Microsoft 365 applications to create, connect, and collaborate with people, organizations, and communities.
By developing and honing each of our Microsoft 365 skills, we strengthen our ability to provide strategic and tactical support and expertise to TPF’s various initiatives.
The Patterson Foundation uses Microsoft 365 applications to create, connect, and collaborate with people, organizations, and communities.
By developing and honing each of our Microsoft 365 skills, we strengthen our ability to provide strategic and tactical support and expertise to TPF’s various initiatives.
Logistics
Microsoft 365 offers a range of applications that simplify daily tasks. Internet connectivity is required to install and activate Microsoft 365 and access the latest app updates and services. However, once installed, you can work offline with Microsoft 365 apps like Word, Excel, and PowerPoint. These apps are fully installed on your computer, ensuring seamless productivity regardless of your internet connection.
The main applications used include:
The main applications used include:
- OneDrive – Store, access, and share photos, videos, and files on this cloud storage.– Similar to Google Drive. (Think of it as a file cabinet.)
- Outlook – Connect, organize, and get things done with this free personal email and calendar. Similar to Gmail or Yahoo. You can sign up for Outlook free here.
- Outlook’s Calendar – Outlook’s built-in calendar helps keep track of appointments and events. Similar to Outlook or Apple’s calendar. You can sign up for Outlook free here.
- Word – Create and design documents with features such as basic spelling and grammar and basic templates, fonts, icons, and stickers. Similar to Google Docs. You can sign up for Word online for free here.
- Excel – Create easy-to-read spreadsheets. Analyze and visualize data to identify trends and make informed decisions. Similar to Google Sheets. You can sign up for Excel online for free here.
- PowerPoint – Create and present personalized presentations in PowerPoint. You can sign up for PowerPoint online for free here.
FAQ's
Click on frequently asked questions below to learn more about this initiative...
What is Microsoft 365, and how does it work?
Microsoft 365, formerly Microsoft Office, is a series of innovative applications to help you achieve more.
Main applications include:
Main applications include:
- OneDrive – Save and share your files and photos with cloud storage.
- Outlook – Connect and organize using email and calendar. Similar to Gmail or Yahoo.
- Outlook’s Calendar – Outlook’s built-in calendar helps keep track of appointments and events.
- Word – Create and design documents.
- Excel – Create, analyze, and visualize easy-to-read spreadsheets.
- PowerPoint – Create and present personalized presentations in PowerPoint.
How does The Patterson Foundation use Microsoft 365?
- OneDrive – Save and share your files and photos with cloud storage.
- Outlook – Connect and organize using email and calendar. Similar to Gmail or Yahoo.
- Outlook’s Calendar – Outlook’s built-in calendar helps keep track of appointments and events.
- Word – Create and design documents.
- Excel – Create, analyze, and visualize easy-to-read spreadsheets.
- PowerPoint – Create and present personalized presentations in PowerPoint.
What are essential Outlook skills for a TPFer?
Overview of Concepts
Key Functions for Beginners
Key Functions for Beginners
- Create and send email in Outlook
- Reply to or forward an email message
- Change font size and appearance of email in Outlook.com
- Change the time zone and language settings in Outlook.com
- Recover deleted items
- Search and filter messages
- Organize emails by folders
- Add pictures or attach files in Outlook.com
- Mark a message as read or unread
- Add graphics to messages – Videos
- Reduce the size of pictures and attachments
- Delay or schedule sending email messages
- Change an email signature
- Create and add an email signature in Outlook.com
- Add a table to a message
- Print contacts, messages, or other Outlook items
- Send automatic out-of-office replies – Video here
What are essential Calendar skills for a TPFer?
Overview of Concepts
Key Functions for Beginners
Key Functions for Beginners
- Create appointments and meetings
- Manage your calendar and contacts in Outlook
- Create or schedule an online meeting in Outlook for Windows | Video
- Change how you view your Outlook calendar
- Share your calendar in Outlook.com | Video
- Cancel a meeting
- Forward a meeting
- Change an appointment, meeting, or event
What are essential Word skills for a TPFer?
Overview of Concepts
Key Functions for Beginners – Video included with instructions
Key Functions for Beginners – Video included with instructions
- Adding and formatting text
- Line and paragraph spacing OR Changing line spacing
- Inserting a header or footer
- Inserting pictures
- Rotating pictures
- Wrapping texts around pictures
- Creating lists
- Word: Lists
- Applying themes
- Inserting and removing hyperlinks
- Inserting page numbers
- Inserting page breaks
- Inserting Table of Contents
- Insert tables
- Inserting icons
- Checking spelling and grammar
- Checking word count
- Finding and replacing text
- Saving documents
- Printing documents
What are essential Excel skills for a TPFer?
Overview of Concepts
Key Functions for Beginners – Video included with instructions
Key Functions for Beginners – Video included with instructions
- Creating a workbook OR Creating and opening workbooks
- Inserting or deleting worksheets
- Moving and copying worksheets
- Inserting and deleting rows and columns
- Changing column or row width and height
- Finding and replacing text and numbers
- Merging and unmerging cells
- Formatting numbers
- Creating automatic number rows
- Creating formulas
- Creating and formatting tables
- Sorting data
- Totaling data in a table
- Saving or converting to PDF
- Getting started
- Creating and opening workbooks
- Saving and sharing
- Cell basics
- Using the fill handle
- Modifying columns, rows, and cells
- Number formats
- Formatting cells
- Working with multiple worksheets
- Using find and replace
- Page layout and printing
- Intro to formulas
- Formatting cells
What are essential PowerPoint skills for a TPFer?
Overview of Concepts
Key Functions for Beginners
Key Functions for Beginners
- Creating a new presentation
- Slide basics
- Text basics
- Changing views
- Adding and formatting text
- Creating a slide master
- Managing slides OR Managing slides II
- Applying a slide layout
- Applying themes OR Applying themes II
- Modifying themes
- Using design ideas
- Rotating and flipping objects
- Inserting WordArt
- Inserting hyperlinks
- Inserting icons
- Inserting pictures
- Editing pictures
- Adding background pictures
- Checking spelling
- Adding slide numbers
- Applying transitions
- Managing transitions
- Animating texts or objects
- Inserting videos
- Using Find & Replace
- Creating lists
- Indents and line spacing
- Inserting pictures
- Formatting pictures
- Working with shapes
- PowerPoint aligning, ordering, and grouping
- Animating text and objects
- Inserting videos
- Inserting audio OR Adding or deleting audio
- Working with tables OR Creating and formatting tables
- Working with charts
- Working with SmartArt graphics
- Checking spelling and grammar
- Reviewing presentations
- Rehearsing and recording
- Presenting your slide show
- Presenting in speaker view
- Adding speaker notes
- Printing slides
What are essential OneDrive and Microsoft Online skills for a TPFer?
Overview of Concepts
Key Functions for Beginners
Key Functions for Beginners
What Microsoft 365 classes are offered for TPFers?
The following one-hour to one-hour and 30-minute classes are offered to help you strengthen your essential Microsoft 365 skills:
- Optimizing Outlook: Provides an opportunity to learn to use Outlook functions.
- Connect and Collaborate With Your Calendar: Provides an opportunity to learn, practice, and hone in on essential Outlook Calendar skills.
- Diving into OneDrive & Microsoft Online: Provides an opportunity to learn, practice, and hone in on essential OneDrive and Microsoft Online skills.
- Welcome to Word: Provides an opportunity to learn, practice, and hone in on essential Word skills.
- Learn to Excel I (Beginner): Provides an opportunity to learn, practice, and hone in on essential Excel skills.
- Learn to Excel II: Provides an opportunity to learn, practice, and hone in on advanced essential Sheet skills such as charts and formulas.
- Presenting With PowerPoint: Provides an opportunity to learn, practice, and hone in on essential PowerPoint skills.
Where can I find additional resources?
Outlook
OneDrive
Word
OneDrive
Word
Excel
PowerPoint
Who can I contact about TPF Tech Excellence?
For more information, contact Kiarra Louis, Leadership Support Manager, at klouis@thepattersonfoundation.org